Why Some Companies Choose Cloud Email Archiving
When it comes to email, it’s important that the information is safe and accessible if needed. Whether it’s a business email from last week or last year, it may be required for reference for certain clients or developments. There are also email compliance laws that apply to certain businesses and industries that call for it. Running any type of back-up takes a bit of know-how and expertise to set up so that it can be used regularly and securely.
Rather than keeping old emails on a computer until the hard drive crashes or the files become corrupt, they need to be backed up and archived on a regular basis. There are different types of software programs and appliances available to archive emails. Email can be backed up and preserved on hardware in the office or on the cloud. Using cloud technology means putting the information in a distinct virtual location. Choosing which method to use, whether physically onsite or on the cloud – or both — is a matter of preference and necessity. For companies who have never used cloud technology before, let’s take a look at its advantages.
- Email archiving on the cloud is a more cost efficient move for many companies. There is less hardware to purchase and maintain.
- Cloud email archiving is effective for businesses because it gives unlimited storage and processing power. The business can get the storage space which is need currently and acquire more in the future.
- Accessibility is another advantage of cloud email archiving. The emails which are archived on the cloud is available whether you are in the office or offsite.
- Offices that are at risk for flooding or other types of physical damage are also good candidates for cloud email archiving. This includes locations prone to heavy thunderstorms, snow and ice. It also stands true for offices on the top floor and in basements.
When choosing an email archiving plan, take the time to look at the options available. Intradyn has email storage options to suit any size or type of business. Contact our office for more information.
