Where are the Company Documents Saved?
Email is the prominent communication tool used by business professional. Toady an average user is sending and receiving over a hundred emails a day. Email is one tool which is available to the user’s weather they are at work, on the road or at home. It is available on the desktop, laptop and mobile phones.
Users need information at their fingertips and email provides this capability to them. A usual practice for the road warrior user has been to email themselves the presentation and other important documents before hitting the road. This is the safety net if the USB key with documents is lost or corrupted or the laptop with the documents is lost or stolen. The email can be accessed from any computer and attach document are there saving the day and the deal.
The users who are not on the road are also email documents to themselves and others inside the company. Although there are many sharing tools available but email is used the most for sharing. Even when the users are working on the document they are used to save if on computer and send the document as attachment to themselves. The documents are sent to other employees for review, sharing and joint authorship. The final document is surely emailed to themselves and other interested parties.
Another major category of the documents are inter company documents, like contract negotiation, deal nurturing, quotes, case studies, white papers and other supporting document. All these document and communication is critical part of the taking a lead from the start to signing the deal. The first place a user goes to find a document is becoming their email client. The uses know that they will find several copies of any document on the countless shared drives and sharing tools. Then it is a challenge to figure out which is the most recent and final document. This compared to searching on the email and finding the document which you sent to yourself. No wonder users trust their own email when it comes to finding important documents.
Using email as storing documents is great for the users but the email server administrators have a very complex challenge on their hands. How to you keep the email server performance from degrading. Intradyn archiving solution provides an elegant solution which meets the requirements of both the email server administrators and users. Intradyn has a virtual and hardware based email archiving solutions. Both these solution will keep a copy of all the emails on their disk are administrator can remove older emails from the mail server. The email server will perform optimally and the end user will have access to all their email and documents from their email client like MS outlook or through browser based front-end.
Intradyn products are built with direct input from our users. Every feature is designed to meet the needs of real work challenges. For more information on how Intradyn’s email archiving solutions can help your business manage its email contact sales@intradyn.com.
