Print to PDF a Must Have Feature in Email Archiving
Print to PDF is a feature which converts a document from its native format to PDF format. This functionality is widely used to preserve the integrity and formatting of the document. Integrity of a document is important when you want the recipient of the document to view & read the document. But you don’t want them to modify the content.
PDF stands for Portable Document Format. And as the name suggest PDF are highly portable format. You can view the same PDF on Windows, Macintosh or Linux operating systems. The Print to PDF is a valuable feature in email archiving solutions. The purpose of the archiving solution is to preserve the integrity of the emails. Print to PDF is an extension of preserving the emails when they provided to an external entity from the archiving solution. A request usually comes where you have to find and provide a set of emails. The administrators wants to provide the emails in a format with is widely available at the same time a format which preserves the integrity of the emails. Print to PDF satisfies both the requirements. The format is widely available. There is high likelihood that content will not be altered. Even if the content is modified a copy is available to you to identify the changes.
Print to PDF feature is available in RazorSafe and ORCA email archiving appliances. You will find this feature conveniently placed with other action items on top of the page.
