Archiving Solution for All Office 365 Exchange Online Plans

Intradyn’s solution — Intradyn provides a very granular and flexible email retention policy structure that can be applied on an individual email level. An email retention policy can be created at the company level, department level, by individual email addresses or by the specific content of the email.

Different retention policies can even be created by departments, sub departments or at an individual user level. An email retention policy can be created for email address outside company email users as well.

An email is deleted from the system only when all retention policy checks are passed.

O365 solution — The 0365 retention policy feature does not provide an administrator the ability to create granular policies. 0365 is a very basic retention policy structure that allows anyone to create policies on mailbox folder level — meaning the task is left to the end users. Users can apply individual retention tags.

Intradyn’s solution — Intradyn’s solution provides advanced eDiscovery capabilities by searching through email attachments. You can also search through all the emails of the company or by department or at an individual level.

Intradyn allows you to find all emails quickly and accurately. Using the most advanced search technology in the industry, Intradyn’s archiver gives you the ability to perform tasks like simple searches to complicated fuzzy, wildcard, proximity and range searches for advanced users.

Once you find the emails, you can also redact personal information and export results. You can then share (and unshare) the exported results (as PDF or eml format) with team members or outside parties.

O365 solution — Microsoft provides eDiscovery and search capabilities, but not until you select the user’s mailbox, meaning if you have to search 100 users you will have to select 100 mailboxes. While you are still able to perform search, the capabilities are limited.

You cannot find misspelled words or proximity searches. For instance you will have to do multiple searches to find the words “guarantee” or “guaranteed” or “guarantees.”

Sharing is not easy — once you find the results. You will have to create one or more PST files in order to share them.

Intradyn’s solution — Intradyn’s solution provides a comprehensive legal hold feature and allows you to create granular legal hold capability by user, domain, keyword [and much more] to maintain compliance with court orders. Legal hold can be placed on archived or newer email with one single step.

Your investigators can save their searches and run them on a schedule or on-demand. You can also use our tagging feature on your retrieved emails to manage your case. Intradyn’s archiver also enables you to get notified when new emails are added to the system for your case.

Intradyn’s archiver also allows you to create a work flow for any kind of case management and team size. Private comments can be placed on emails which are only visible to the case management team.

O365 solution — Microsoft provides legal hold by moving the requested emails into another folder, however this folder has a size limit of 30 GB. Microsoft encourages administrators to keep an eye on the folder so not to reach the limit.

Your investigator will have to select an email to put a legal hold or put the whole mailbox on the legal hold. You will need scripting knowledge if more than a few dozen mailboxes have to be put on hold.

There is no concept of case management available in most Microsoft plans. Some basic case management capabilities are available in the premium plans.

Intradyn’s solution — In Intradyn’s Email Archiver every action by a user is audited. You have full knowledge of what, who and when an action took place — from searching to viewing email to any change in configuration.

You will have peace of mind in case of litigation that all data and actions are preserved.

O365 solution — Microsoft does not provide any audit trail features, meaning if someone deleted an email or the whole mailbox — you wouldn’t know. You cannot prove the “what, who or when” about an email or actions by users.