Email Archiving: Will Congress ever ask for your emails?
The age of privacy might already be over in the minds of many people, but emails have become the source of many investigations in order to find truth. What used to be hidden in the back of file cabinets now lies inside a computer server in every company on earth. And those emails usually contain secret communications that help investigators discover what a company possibly knew or didn’t know. It could even be your own company that’s being unfairly targeted for a problem affecting many people.
Sometimes those investigations take place in the upper ranks of government, such as U.S. Congress. A good example of that is Congress currently investigating General Motors over whether the automaker knew about defects in their vehicles long in advance without doing recalls.
And that begs the question: Will Congress ever ask for your emails? It’s certainly not the first time Congress has investigated companies and looked into their emails to find the truth behind a scandal. If you’re a company that has to deal with a similar probe, would you be able to instantly provide emails to Congress or general investigators? Or will you find out that due to a lack of email organization, many of your emails were inadvertently deleted or never sorted correctly?
The Dangers of Not Implementing Email Archiving
Most companies have to comply with federal or state regulations that require proving compliance through emails. Imagine how much trouble your company would be in if you needed to show regulation compliance through email and many of those emails were lost. The cost of penalty fees alone could potentially damage your business both financially and in reputation.
The same applies to subpoenaed emails in investigations that demand looking back numerous years. In the above General Motors case, Congress will likely be requesting a decade’s worth of emails to see what GM really knew about their vehicle defects. While those emails might be damaging in their contents, not complying with turning over emails could end up hurting them more than what the emails say.
It doesn’t have to apply to investigations either. Having properly archived email is important for the overall organization of your company. You may need to refer to emails for customer service, marketing purposes, human resources, or for lawyers to peruse if you’re dealing with lawsuits.
A solution is using a service that provides the necessary software to organize every piece of email so it’s searchable in seconds for eDiscovery. We provide this and more here at Intradyn. With over 10 years in the industry, we’ve kept up with the monumental changes these solutions require with current features that are second to none.
When you use our service, you’ll be able to archive up to seven years or more worth of emails. You’ll also be able to find any email within seconds using our superior search feature. Regardless, our software goes beyond just archiving and into the realm of overall email efficiency. General organization and speedy delivery are enhanced through our myriad features.
Contact us to find out more about Intradyn and what it can do to make your company run more efficiently. With email one of the most important backbones of any company today, heed the warning of the new General Motors investigation and prepare for anything. When you need to prove your company’s integrity, you want to be able to prove it immediately without needing to launch a task force to track emails down.
