4 Features That Should Be Part Of Your Email Archiving System

Most of us know the reasons why your company should consider investigating email archiving. There is the need for legal compliance, in case of litigation, preserving your important data or information, and taking the storage burden and expense off of the company. However, there are some different components that should be part of whatever email archiving company you select.

Here are 4 Features that should be part of your email archiving system:

1. Ease of use/Maintenance

• The switch to an email archiving system should be stress-free and simple. The company you utilize should be doing the work and configuring the environment and anything else required.
• Having easy access and the ability to quickly search for needed information. Email archiving isn’t useful if you lose convenient access to your information.
• There should be regular maintenance and updates to ensure that there will not be a system failure and that your data is safe and sound.

2. Reliability

• When utilizing a company, this is that company’s responsibility. This takes the pressure off of you and puts the situation in the hands of experts.
• Cloud email archiving can be very reliable because it does not rely on as many physical components.
• You should have ready access to any of your emails or data that has been archived. There shouldn’t be a delay. This is not only something essential for your business, but may also be required if information is requested by authorities.

3. Security

• Any email archiving system should allow you to be compliant with any information or data retention laws that are in place.
• Your data needs to be secure with whatever physical components may be storing it (if any).
• The data should be encrypted when being transferred to your computer.
• Your data should be safe while you are using it.
• Much like the ongoing maintenance and updates listed above, your system should be continually developing new ways to maintain safety and security of your data.

4. Affordability/Sustainability

• Your archiving system should be one that is a good fit for your company. It should meet your needs fully.
• Your system should be something that your company can sustain financially.
• Guessing game for scalability is the thing of the past. Your email archiving system should grow along side with your growth.  Your system should work like Lego pieces, you buy and deploy what you need today and get more when you need in the future.

Please contact us to learn more about the features of email archiving.

Azam Qureshi

Azam is the president, chief technology officer and co-founder of Intradyn. He oversees global sales and marketing, new business development and is responsible for leading all aspects of the company’s product vision and technology department.